Job Introduction
Funding Executive
Here at BPP Education Group we pride ourselves on providing the best possible client and learner experience, with our specialised Apprenticeship Operations team working closely with customers to ensure they are getting the most from our courses.
An opportunity has arisen for an organised individual committed to enhancing the student experience to join the team as a Funding Executive. You will be responsible for will be responsible for ensuring learners are fully signed up with compliance documents and inputted into the funding systems in a timely manner, this will include PICS and Digital Apprenticeship Service (DAS). To be the first point of contact to learners and line managers beginning their apprenticeship journey.
What if you read the description and don't meet every single requirement? We encourage you to apply anyway - we value diverse backgrounds and are committed to inclusivity!
Why work for BPP Education Group?
It is a great time to join BPP Education Group as we have enjoyed a sustained period of growth, offering a wealth of opportunities to our staff, students and clients. There are many more great reasons to join BPP Education Group such as:
- Brilliantly, you can study any of BPP’s courses for free – be it a professional qualification or full degree.
- With hybrid working available, you’ll be able to split your time between one of our centres and wherever you choose to call home.
- We also provide a generous annual leave entitlement of 30 days, and there’s a rewards package that includes retail discounts and much more.
Other key benefits include our Group Personal Pension Plan, dedicated private healthcare and dental plans that offer additional assurance to look after you and your family
What you’ll be doing
In this role you will monitor new starter forms to gather and file learner documents and be responsible for ensuring the ESFA funding rules are adhered to through the funding process by audit checking all documentation completed for learners that wish to enrol with Estio and Firebrand. You will also be responsible for managing the data inputted into Estio’s and Firebrand internal systems (PICS) and processing learner records on MIS for new apprentices.
As such, you will be responsible for:
Key Responsibilities
- Providing first line of contact booking initial calls with learners and line managers via Emails, telephone calls
- Accurately processing all New Starts Forms.
- Maintaining the starts summary company database/spreadsheets
- Monitoring learner start numbers to ensure we are reaching full capacity for cohorts
- Management of Leaver nonachiever process – audit & compliance check of learner folder and leaver nonachiever form for evidence of last date in learning, processing of leaver non achiever details on PICS, collating and recording leaver nonachiever reason codes to provide accurate reporting to programme managers.
- Management of break in learning process – audit & compliance check of learner folder and break in learning form for evidence of last date in learning, processing of break in learning details on PICS
- Producing PICS reporting as answering all queries received into PICs mailbox
- Coordinate FDOL (First Day or Learning) audits and evidence capture to support the start of funded learning.
- Clearing any Dlock errors and reporting to Head of onboarding weekly
- Correct ILR validation errors as identified through monthly submissions.
- Maintaining Estio and Firebrand’s Digital Apprenticeship Service
- Entering of data onto internal systems; data entry of apprenticeship starts following quality control checks, apprentice ULN and EDRS data capture, new employer set up’s, assessor changes, breaks in learning and leaver non-achievers, pdf document conversions.
- Updating managers to ensure learner records on MIS/PICs are 100% accurate.
- Validate and process ILR data efficiently in accordance with ESFA Funding Rules and internal processes.
- Work through PDSAT's reports monthly and ensure any potential errors are resolved.
What we’re looking for
To be successful in this role you will need to have a proven track record in the following areas:
- Excellent time management and organisational skills
- Excellent communication with a positive telephone manner and the ability to build rapport and maintain empathy with students and clients
- Ability to create and maintain accurate/accessible and organised documentation
- Ability to use email, internet applications, MS Windows operating system, including Excel and tracking tools to support this role
- Proactive, highly motivated, and adaptable to change, as the company and industry in which they are based is very fast paced and competitive
- Ability to manage tasks in order of priority.
- Ability to adapt to a fast paced and changing.
How will this process work?
The interview process for this position will consist of the following stages:
- Competency style interview with two team members – 60 minutes
Please note that the successful candidate will be required to undergo a Basic DBS and Credit Check
BPP Education Group are proud to be a Disability Confident employer so if you need any reasonable adjustments for the interview process, please just let us know!
BPP Education Group actively promotes equality of opportunity for all with the right mix of talent, skills and potential, and welcomes applications from a wide range of candidates. BPP will select candidates for interview based on their skills, qualifications and experience. Please note that for those posts that are exempt from the Rehabilitation of Offenders Act 1974, the successful candidate will be required to undertake a DBS check in addition to BPP undertaking any necessary online searches. This is deemed appropriate and necessary from a safeguarding perspective, and in line with BPP’s safer recruitment practices
BPP Education Group reserves the right to amend or withdraw this advertisement at any time prior to the closing date, should we receive a high volume of applications or if business needs change.
